A well-organized office saves time and makes for happier employees. Searching through stacks of papers, jumbled drawers, tangled wires and boxes of stuff sitting around, can be a real physical burden when you consider the time wasted hunting for things that should be easy to find, but aren’t. Disorganized electronic files and confusion are just as big a problem. Then there is the mental burden. Clutter can be very stress fueling.
Here are 8 ways to your employees can organize their physical and electronic work spaces.
Get It Off the Floor
Go vertical with bookcases and shelving units. desktop space or floor space often gets used up. Vertical storage makes more efficient use of space and puts more at eye level.
Purge or Go Paperless
Implement this process to save your employees the headache later. At the end of every week It’s easy to let papers pile up in your office. Signed contracts and other items that you want to keep in paper form should be filed away promptly. Go through every piece of paper in your office by using the System of Three: shred/toss it, file it or take action from it. File your important paperwork in a color-coded filing system. Consider setting a policy to archive and delete archived files after a certain time, too.
Better yet – Go paperless!
Wrap Computer Cords
Computer cables and electrical cords can become a tangled mess and an eye sore. Luckily, special twist ties and cord covers can keep things neat. Consider labelling your cords, so you can find the right one when you have to disconnect or move something.
Provide Divided Drawers for everyone
Buy inexpensive metal or wooden dividers — or better yet, recycled plastic. Organize pens; paper clips; notepads and sticky notes; scissors and other items. Not only does an organized drawer save time, it keeps tiny objects organized and easy to find so your employees can focus on what’s important – work!
Use a Labeler to Keep Shelves Organized
It’s not just files that need labels. Shelves and drawers can benefit from being labeled. That way everyone in the office knows the right place to return things.
Use a Central Cloud Location for Company Documents
A fantastic way to save time and avoid the need for everyone to set up their own “virtual filing” system is to use one central cloud location for company documents. Options such as Google Drive or OneDrive let you set up central folders by topic or client, to share documents.
Use Project Management Software
A project management system keeps employees on track with projects. More importantly, it eliminates paper to-do lists and email instructions, and confusion that arises from them.
Create a Printing Station
Designate a space in your office to house the printer and printer supplies. By placing the printer in a cabinet, it decreases clutter and simply looks much nicer for visitors and employees who are working in the space everyday.
Photo provide by: http://www.cleanoffice.com/